REVISED
AGENDA

MONROE COUNTY BOARD OF COUNTY COMMISSIONERS


Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard.   Such information shall be on a card provided by the County.  Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject.   An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes).  The first person representing the organization will be allowed the five minutes.  Subsequently, all other speakers on behalf of that organization have three minutes to address the Board.  Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi judicial in nature.  In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. 

ADA ASSISTANCE: If you are a person with a disability who needs special accommodations in order to participate in this proceeding, please contact the County Administrator's Office, by phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5) calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711".

Pleas note that all time approximate items are listed in bold.


Wednesday, February 10, 2016
The Harvey Government Center
at Historic Truman School
1200 Truman Avenue
Key West, Florida

9:00 A.M. - Regular Meeting

9:15 A.M. - Land Authority Governing Board

9:30 A.M. - Fire & Ambulance District 1 Board of Governors

1:30 P.M. - Closed Sessions

3:00 P.M. - Public Hearings




TIME APPROXIMATE                         REGULAR MEETING

9:00 A.M.    CALL TO ORDER
                  SALUTE TO FLAG

A.
ADDITIONS,CORRECTIONS, DELETIONS
1.
Approval of agenda.
B.
PRESENTATION OF AWARDS
1.
Presentation to Tom Hambright, Senior Librarian – Local History for his thirty years of services to Monroe County.
Documents: B1.pdf
C.
BULK APPROVALS - COMMISSIONER KOLHAGE
1.
Approval to accept a bid proposal, waiver of bid irregularities, and approve a contract with the most responsive bidder “Cliffhanger Janitorial, Inc.”, providing janitorial services at the Key West International Airport, in the annual amount of $394,999.92, to be funded in full with Airport Operating Fund 404.
Documents: C1.pdf
2.
Approval of an amended Ground Transportation Resolution (GTR) for the Key West International Airport.
Documents: C2.pdf
3.
Approval to accept a bid proposal and approve a contract with the most responsive bidder “USA Parking System, Inc.” providing parking lot management services at the Key West International Airport, including full staffing during normal operating hours and fully automated after hours “pay in lane” device.
Documents: C3.pdf
4.
Announcement to accept public comment on the County’s application for Passenger Facility Charge Application #16 funding at Key West International Airport and the Florida Keys Marathon International Airport.
11:00 A.M. TIME APPROXIMATE
Documents: C4R.pdf
5.
Approval of amendment to the Subscription Agreement with Worxtime LLC covering calendar year 2015, in order to engage Worxtime LLC to direct mail IRS forms 1095-C (required by IRS Sections 6055 and 6066 to confirm health insurance coverage) for all employees and retirees.
Documents: C5.pdf
6.
Approval of a Service Agreement with Worxtime LLC covering calendar year 2016, in order to engage Worxtime to prepare and direct mail IRS forms 1095-C (required by IRS Sections 6055 and 6066 to confirm health insurance coverage) to all employees and retirees.
Documents: C6.pdf
7.
Approval of Statement of Work with AT&T to exercise the County’s option to extend the Dedicated Technician Services for an additional 12 month term.
Documents: C7.pdf
8.
Approval of a Resolution removing previous appointments of authorized agents of Animal Control Contractors.
Documents: C8.pdf
9.
Issuance (renewal) of a Class A Emergency Medical Services Certificate of Public Convenience and Necessity (COPCN) to Monroe County Fire Rescue for the operation of an ALS transport ambulance service.
Documents: C9.pdf
10.
Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue.
REVISED BACK-UP 2/3/16:  Resolutions 18-30 added.
Documents: C10R.pdf
11.
Approval of the Fiscal Year 2017 Budget Timetable.
REVISED BACK-UP 2/3/16:  Calendar added.
Documents: C11R.pdf
12.
Approval of Federally-funded reoccurring Low Income Home Energy Assistance Program (LIHEAP), Subgrant Agreement # 16EA-0F-11-54-01-019 between the State of Florida, Department of Economic Opportunity (DEO) and Monroe County Board of County Commissioners (BOCC)/Monroe County Social Services for the contract period of 3/1/16 to 3/31/17, in the amount of $199,740.
Documents: C12.pdf
13.
Approval of Amendment #001 to Standard Contract AA-1629, Older Americans Act (OAA) between the Alliance for Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Monroe County Social Services/In Home and Nutrition Programs) for the current contract period of 1/1/2016 to 12/31/2016.
Documents: C13.pdf
14.
Approval of Amendment 2 to task order with EAC Consulting, Inc. for engineering design and permitting services for Lake Surprise Estates (Key Largo) Roadway and Drainage Improvements project. The amendment provides modified design and revised construction drawings to adapt the project for sea level rise (SLR) projections based on 2015 tidal data for an additional fee of $42,510.
Documents: C14.pdf
15.
Receipt of monthly report on change orders reviewed by the County Administrator’s Office.
Documents: C15.pdf
16.
Approval to waive Sections 17-4 and 18-1 of the County Code to allow for daily and overnight camping in the S.E. corner of Key Largo Community Park by volunteers and cyclists participating in the 2016 Bike MS: Breakaway to Key Largo on March 5, 6 & 7, 2016, for use of Card Sound Road and Bridge, and for waiver of all fees associated with the use of Monroe County facilities and roads and bridges during those dates
Documents: C16.pdf
17.
Approval to award Public Works surplus items as described in attached Recap of Bid Opening on January 5th, 2016 (County ID#s: 1638, 1667, 1689, 1698, 1702, 2088, 3681, 4334, 4443, 4444, 4500, 4973, 4926, 5586, 1518, 1790, 2025, 2038, 2039, 2163, 3433, 4491, 1134, 1422, 1466, 2162 & 2178).
Documents: C17.pdf
18.
Approval of 8th Amendment with Humane Animal Care Coalition, Inc. (HACC) for CPI-U adjustment of 0.8% from December 1, 2015 to June 30, 2016 and 0.7% from July 1, 2016 to June 30, 2017 and amending deadline for requesting CPI-U adjustment to May 1st.
Documents: C18.pdf
19.
Approval of bid award and to enter into Agreement with second lowest bidder A-1 Property Services Group, Inc., for the Pigeon Key Gang Quarters Roof Replacement. Project is funded by the Tourist Development Council.
ADD-ON 2/3/16.
Documents: C19A.pdf
20.
Approval of Third Amendment to Agreement with Stockton Maintenance Group, Inc., for janitorial services, to add day porter janitorial services at the Harvey Government Center (excluding the Tax Collector’s Office areas) and the Monroe County Social Services Key West Nutrition Site.
ADD-0N 2/3/16.
Documents: C20A.pdf
D.
TOURIST DEVELOPMENT COUNCIL
1.
Approval to advertise a Request for Applications for FY 2017 Capital Project Funding.
Documents: D1.pdf
2.
Approval to advertise a Request for Applications for FY 2017 Destination and Turnkey Event Funding.
Documents: D2.pdf
3.
Approval to advertise a Request for Proposals for Professional Advertising Agency Services for Monroe County Tourist Development Council.
Documents: D3.pdf
4.
Announcement of one vacant position on the Tourist Development Council District I Advisory Committee for one “At Large” appointment.
Documents: D4.pdf
E.
STAFF REPORTS
F.
LAND AUTHORITY GOVERNING BOARD 9:15 A.M.

1.
Approval of the minutes for the meetings held on January 19, 2016 and January 20, 2016.
Documents: F1.pdf
2.
Approval of contracts to purchase property for conservation.
a.
Block 6, Lots 1, 29, and 30, Gulfstream Shores, Key Largo
Documents: F2a.pdf
b.
Block 2, Lot 32, Eden Pines Colony, Big Pine Key
Documents: F2b.pdf
3.
Approval of a resolution adding a portion of Peary Court in Key West to the Acquisition List and authorizing funding toward the City of Key West’s purchase of said property for affordable housing.
Documents: F3.pdf
4.
Approval of an employment agreement with Charles Pattison as Executive Director.
REVISED BACK-UP 2/3/16:  Employment Agreement now included.
Documents: F4R.pdf
G.
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS - 9:30 A.M.
NO ITEMS.
H.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS – BULK APPROVALS
1.
Approval of the selected contractor, Earth Tech Enterprises, Inc., and contract for a habitat restoration project within Dagny Johnson Key Largo Hammock Botanical State Park as mitigation for the construction of the Key Largo Wastewater Treatment District (KLWTD) wastewater treatment plant.
Documents: H1.pdf
2.
Approval of Mr. Frank Herrada, CAC1817003, to one three-year term to the Contractors Examining Board (CEB) beginning March 23, 2016 and ending March 23, 2019. This is Mr. Herrada’s first term.
REVISED BACK-UP 2/3/16:  Corrected meeting date on AIS to BOCC 2/10/16.
Documents: H2R.pdf
3.
Approval of Amendment No. 4 to Contract for permitting, plan review and inspections as needed professional support services with M.T. Causley, Inc. maintaining the same rates and extending to September 30, 2020.
Documents: H3R.pdf
4.
Approval, pursuant to Section 163.3184(4)(e)1., F.S., for the Director of Planning & Environmental Resources to send a letter to the State Land Planning Agency requesting an additional extension of time to adopt the Future Land Use Map amendments transmitted to the State Land Planning Agency on December 10, 2014 via Resolution 374-2014 (two parcels on Key Largo from Residential Low (RL) to Mixed Use/Commercial (MC), for property located at 97770 and 97702 Overseas Highway, MM98, Key Largo, described as parcels of land in section 6, township 62 south, range 39 east, Island of Key Largo, Monroe County, Florida having real estate numbers 00091000.000000and 00091020.000000.
Documents: H4.pdf
5.
Approval of contract amendment to the agreement between Florida State University and the Monroe County Board of County Commissioners for professional services to be performed by FSU – Florida Conflict Resolution Consortium Center facilitators for staff support for an additional four meetings (12 total meetings) of the Monroe County Affordable Housing Advisory Committee at an additional cost of $23,800.00.
Documents: H5.pdf
6.
Presentation of a resolution to the Board of County Commissioners from the Affordable Housing Advisory Committee (AHAC) recommending and supporting the County funding and completing a workforce housing study to support development of inclusionary housing requirements for hospitality and commercial sector to build workforce housing.
Documents: H6.pdf
I.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS
1.
Discussion and direction related to the Administrative Fees included within the ground leases the County has approved for the development of affordable housing and direction on requests to waive the administrative fees which were originally intended to reimburse the County for the coordination of affordable housing.
Documents: I1.pdf
J.
CLOSED SESSIONS - 1:30 P.M.
1.
An Attorney-Client Closed Session in the matter of Tropical Bayside Leasing, LLC. v. Monroe County & State of Florida Department of Transportation, Case No. 15-CA-000115-P.
Documents: J1.pdf
2.
An Attorney-Client Closed Session in the matters of Monroe County BOCC v. Construct Group Corp. and Berkley Regional Ins. Co., Case No. CA-K-15-844 and Construct Group Corp. v. Monroe County BOCC, Case No. CA-P-15-563.
Documents: J2.pdf
K.
MONROE COUNTY SHERIFF'S OFFICE
1.
Request for expenditure from the Law Enforcement Trust Fund.
Documents: K1.pdf
L.
COMMISSIONERS' ITEMS
1.
MAYOR CARRUTHERS: Approval by the Board of County Commissioners to reappoint Todd German to the RESTORE Act Local Committee with term expiring March, 2017.
Documents: L1.pdf
2.
MAYOR CARRUTHERS: Approval of a resolution requesting SB 306/HB 143 be amended to also authorize Counties to qualify as a “coastal community” as defined in the proposed bills which create F.S. 403.70325,to allowing qualifying counties to also participate in a pilot program to regulate or ban disposable plastic bags, in addition to municipalities.
Documents: L2.pdf
3.
MAYOR CARRUTHERS: Approval of a resolution urging the passage of SB1554/HB 4063 to repeal F.S. 386.209 to allow local control of smoking regulations and urging citizens to recognize the negative impact of second hand smoke and refrain from smoking or using tobacco products on County property.
Documents: L3.pdf
4.
MAYOR CARRUTHERS: Approval of a resolution urging the Florida Legislature to enact House Bill 45 or Senate Bill 120, both entitled “The Florida Competitive Workforce Act”, or similar legislation that would prohibit discrimination in Florida on the basis of sexual orientation and gender identity or expression.
(ADD-ON 2/9/16)
Documents: L4ADOM.pdf
M.
COUNTY CLERK
1.
Report.
2.
Official Approval of December 9, 2015 Regular BOCC Meeting minutes.
ADD-ON 2/3/16.
Documents: M2A.pdf
3.
Approval of BOCC Warrants (Including Payroll) for the Month of January 2016.
ADD-ON 2/3/16.
Documents: M3A.pdf
4.
Fixed Asset Reconciliation for FY16 – for information only.
ADD-ON 2/3/16.
Documents: M4A.pdf
5.
Assets inventoried in FY16 by custodian – for information only.
ADD-ON 2/3/16.
Documents: M5A.pdf
6.
Request to surplus assets no longer useable.
ADD-ON 2/3/16.
Documents: M6A.pdf
7.
Approval of Tourist Development Council expenses for the month of January 2016.
ADD-ON 2/3/16.
Documents: M7A.pdf
8.
For information only – FKAA invoices over $50,000 for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project.
ADD-ON 2/3/16.
Documents: M8A.pdf
9.
For information only – FKAA invoices under $50,000 for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project.
ADD-ON 2/3/16.
Documents: M9A.pdf
N.
COUNTY ADMINISTRATOR
1.
Report.
Documents: N1.pdf
2.
Approval to enter into a contract with Earth Tech Enterprises, Inc. for $202,384 to remove an existing ineffective weed barrier system and install a new air curtain system on Canal #266 (located between Bailey’s Lane and Witters Lane in Doctor’s Arm Big Pine Key); to demolish portions of an existing ineffective weed barrier and install a new air curtain system at on Canal #287 (located between Atlantis Drive and Hollerich Drive in Big Pine Key); and to waive the requirements to submit financial statements with their proposal.
Documents: N2.pdf
3.
Approval of a Resolution adopting a revised Table of Organization dated February 10, 2016 and repealing Resolution 181-2015.
Documents: N3.pdf
4.
Confirmation or reconfirmation of Assistant County Administrators and Department Heads under the new Table of Organization.
Documents: N4.pdf
5.
Approval to advertise a Request for Proposals for installing an in situ muck aeration system in Canal #48 in Key Largo, or an alternate location if needed, and providing a 2-year period of operations and maintenance.
DELETED 2/9/16.
Documents: N5.pdf
6.
Discussion and direction on borrowing strategy on the current debt-funded construction projects as well as presentation on the general long-term countywide capital requirements versus resources.
2:00  P.M. TIME APPROXIMATE
Documents: N6.pdf
7.
Approval to negotiate a contract with Public Financial Management, Inc. (PFM) for financial advisory services. This is a professional service contract to provide financial planning, policy development, services related to debt transactions and other financial services.
Documents: N7.pdf
8.
Approval of a resolution expressing support for Florida Department of Environmental Protection’s 2016 Legislative budget request to address the safety conditions of the historic pedestrian bridges along the Florida Keys Overseas Heritage Trail.
Documents: N8.pdf
9.
Approval of a resolution expressing support of the Monroe County Board of County Commissioners for HB 1223 and SB 1544 that will enact State-level coordination of efforts and activities being taken around the State to prepare for and respond to impacts related to extreme weather and climate change including flooding, drought, storm surge, high tides, tropical-storm winds, extreme heat, and saltwater intrusion of drinking-water aquifers.
Documents: N9.pdf
10.
Approval of Amendment No. 3 to the Task Order with HDR Engineering, Inc.
ADD-ON 2/3/16.
Documents: N10A.pdf
11.
Approval of Second Amendment to Agreement with Peebles-Smith, LLC, and Capitol Insight, LLC extending the contract for one year for state lobbying services retroactive to January 1, 2016.
ADD-ON 2/3/16.
Documents: N11A.pdf
12.
Approval of Amendment No. 7 to the Contract for Engineering, Design and Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler Environment and Infrastructure, Inc. to increase the scope of services to provide Additional Engineering Services related to a new sixth Canal Restoration Demonstration Project in amount not to exceed $35,365.10
DELETED 2/9/16. (ADD-ON 2/3/16).
Documents: N12A.pdf
O.
COUNTY ATTORNEY
1.
Report.
2.
Approval to advertise a public hearing to consider an ordinance creating Sections 23-43 through 23-47 of the Monroe County Code, to provide a reduction in assessed value for construction or reconstruction of homesteaded property completed after January 7, 2003 for the purpose of providing living quarters for parents or grandparents of property owners, pursuant to F.S 193.703 and the 2002 amendment to the Florida Constitution known as the “Granny Flats” Amendment.
Documents: O2R.pdf
3.
Report on status of Key West Resort Utilities (KWRU) rate application pending in front of Florida Public Service Commission, Docket No. 150071-SU; discussion and direction to staff.
Documents: O3R.pdf
4.
Authorization to initiate litigation against H. Keith Munt and the property located at 1238 Long Beach Drive, Big Pine Key, Florida, to seek compliance with the County Codes and enforce a lien arising from Code Compliance Case Number CE08080209.
Documents: O4R.pdf
5.
Approval of a settlement agreement for Code Compliance Liens regarding real property located at 537 Plante Street, Key Largo, FL
Documents: O5R.pdf
P.
PUBLIC HEARINGS - 3:00 P.M.
1.
A public hearing to consider an ordinance by the Monroe County Board of County Commissioners Amending the Monroe County Future Land Use Map from Industrial (I) to Commercial (COMM) for property located at approximate mile marker 9, described as four parcels in Section 21, Township 67 South, Range 26 East, Rockland Key, Monroe County Florida, having Real Estate Numbers 00122080.000000, 000122081.000200, 00122010.000000 and 00121990.000000; and from Mixed Use/Commercial Fishing (MCF) and Industrial (I) to Mixed Use/Commercial (MC); creating Policy 107.1.6 Big Coppitt Mixed Use Area 1, to provide limitations on development and specific restrictions; for property located at approximate mile marker 9, described as a parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key
Documents: P1.pdf
2.
A public hearing to consider an ordinance by the Monroe County Board of County Commissioners Amending the Monroe County Land Use District (Zoning) Map from Industrial (I) and Commercial Fishing Area (CFA) to Mixed Use (MU) for property located at approximate mile marker 9, described as a parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key, Monroe County, Florida having Real Estate Number 00120940.000100, and from Industrial (I) to Commercial 2 (C2) for property located at mile marker 9, described as four parcels of land in Section 21, Township 67 South, Range 26 East, Rockland Key, Monroe County, Florida, having Real Estate Numbers 0012280.000000, 00122081.000200, 00122010.000000 and 00121990.000000; as proposed by Rockland Operations, LLC and Rockland Commercia
Documents: P2.pdf
Q.
PROJECT MANAGEMENT - 10:00 A.M.
1.
Discussion and direction regarding adopting a resolution, ordinance and rules and regulations to allow the use of bikes in Monroe County skate parks.
REVISED BACK-UP 2/3/16:  3 pieces of additional backup added.
Documents: Q1R.pdf