Navigating the online application portal: When filling out this application, you will not have the ability to move backwards to a previous section, or to save your application as you work on it, UNLESS make an account on Civic Plus, and sign in before you do your application. You do not have to sign into Civic Plus to submit an application, but if you want to be able to save as you work on it, then signing in is recommended. The prompt to sign into Civic Plus is at the top of the application. If you choose not to sign into Civic Plus please be sure that you do not start the application without having all required documents ready to attach or your online application may not save properly and you will have to begin again. Recommended Browser: For best results, we recommend that you use Chrome or Internet Explorer.
Do not start the application without having all required documents ready to attach or your online application may not save properly and you will have to begin again. Please read the Guidance and Frequently Asked Questions document before starting this application.
The Monroe County CARES Program is a grant program funded by an allocation to Monroe County from the federal Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”), through the State of Florida Division of Emergency Management, to be used in assisting local governments in the recovery process from the COVID-19 pandemic. Monroe County BOCC has deemed assistance to non-profit organizations that have been negatively impacted by COVID-19 operational disruption a necessary response to the public health emergency.
The Monroe County BOCC has created the Monroe County CARES Non-Profit Assistance Program to distribute a portion (up to $1M) of the County's CARES Act funds for grants to eligible, local, 501c3 non-profit entities who have suffered from operational disruption, required or voluntary closures, increased expenditures, increased client need/demand, or other hardships resulting from the COVD-19 public health emergency, local emergency directives, or related Executive Orders issued by Governor Ron DeSantis or other state agencies (“Executive Orders”).
Eligible organizations must provide proof of their IRS 501c3 designation, proof of registration as nonprofit corporation in the State of Florida (registration must be “active” and have a file date on or before November 1, 2018) W-9, and two most recent annual IRS Form 990s, and evidence of negative impact from COVID-19.
Your organization must have experienced or is currently experiencing a negative impact by experiencing operational disruption and/or incurring expenses related to actions to mitigate, respond, or prevent the spread of COVID-19 public health emergency, including responding to mandatory or voluntary closures to comply with social distancing orders due to COVID-19.
The Monroe County CARES Non-Profit Assistance Program consists of a one-time fixed amount grant to qualifying Monroe County-based 501c3 non-profits to aid in their recovery from the COVID-19 public health emergency and related operational/business disruption. The fixed amounts are based on the size of the organization’s total operating budget, as indicated on its most recently filed IRS Form 990 (on line 18). The grant amounts are as follows:
Total Operating Budget below $350,000: $3,000
Total Operating Budget over $350,000 and below $850,000: $5,000
Total Operating Budget over $850,000: $7,000
Please note, under Chapter 119, Fla. Stat., information included in this application and any documentation submitted as part of the application or throughout the application process may be subject to public records requests.
Applications will be completed and submitted directly online on this application. Do not start the application without having all required documents ready to attach or your online application may not save properly and you will have to begin again. Fill out the application completely and attach all required documents. Incomplete applications will not be reviewed.
Monroe County staff and the Clerk reserve the right to request additional programmatic and financial supporting documentation. Any additional documents requested must be provided or your application will be considered incomplete and will not be processed. There is no guarantee of funding associated with the application submission.
This application includes a mandatory agreement that is required as a part of the application, in which the applicant acknowledges all of the program's rules (including duplication of benefits), and certifies that all information provided is true, complete, and accurate. The agreement must only be signed by the CEO or Executive Director or Board Chair of your organization.
You must read the document “Monroe County CARES Non-Profit Assistance Program Guidance Document and FAQ” prior to completing the application. There is important information and guidance that will be helpful in determining your organization's eligibility to apply, understanding the rules and regulations guiding these funds, and compliance requirements of applicants. The Monroe County CARES Non-Profit Assistance Program Guidance Document is available on the website.
(Name must match that on required documents)
(Physical address must be in Monroe County.)
(If different from physical address)
(As indicated on Line 18 of your most recently filed Form 990)
(As shown on Sunbiz.org. The date must be prior to November 1, 2018.)
You must check ALL of the following certification statements to be eligible. If you do not meet all of the following certifications then you are NOT ELIGIBLE to receive a grant under this program.
I certify my organization was negatively impacted by the COVID-19 pandemic, including operational disruption and unanticipated expenses due to issuance of Executive Order issued by the Governor of the State of Florida relating to the COVID-19 public health emergency; and/or issuance of local emergency directives relating to the COVID-19 pandemic; and/or the required or voluntary closure or partial closure of Applicant's organization or interruption of the organization’s normal activities in order to comply with or promote social distancing measures as the result of the COVID-19 public health emergency.
(if more than one, choose primary)
(200 words or less)
I affirm that my organization’s operations (including but not limited to service delivery, hours of operation, client needs, unanticipated increased expenses, costs for telework and safety measures, purchase of PPE, etc.) were or continue to be negatively impacted by the Governor’s Executive Order closing non-essential activity and/or local emergency directives and/or social distancing requirements to address the COVID-19 public health emergency and/or actions taken to mitigate, respond to, or prevent the spread of COVID-19.
Check all that apply
(IMPORTANT: Monroe County Cares Act Funding may only be used to reimburse expenses in the categories below, they may not be duplicative of any expenses already covered by other funding, and they may only have been incurred between March 1 and Dec 30, 2020):
Check all that apply.
***IMPORTANT*** Do not forget to include ALL required documentation with this application. Failure to include any required documentation WILL result in your application not being considered.
Required in order for Monroe County Clerk to issue a payment to your organization.
The blank W-9 can be found at www.monroecounty-fl.gov/nonprofitcares. Make sure to upload the filled out document if using a fillable PDF.
(Examples include 2019, 2018, or 2019 extension request)
(Examples include 2018 or 2017)
I acknowledge that my organization has experienced or is currently experiencing a negative impact as result of operational disruptions and/or expenses related to actions to mitigate, respond, or prevent the spread of COVID-19 public health emergency, including responding to mandatory or voluntary closures to comply with social distancing orders due to COVID-19.
(Check the appropriate box with your best judgment. This will be unique to your organization.)
In this Agreement, the applicant organization will be referred to as “you” or “Applicant.” Monroe County will be referred to as “County.” This application, as completed by the Applicant, including the terms of the Agreement, will be referred to as “the Application” or “this Application.” Any award of funds from the Monroe County CARES Program to Applicant pursuant to this Application and County's review and approval of the same will be referred to as “Award.”
In the event the Applicant receives an Award from the Monroe County CARES Program and in consideration of the Award, the Applicant agrees to all of the following:
Applicant shall not use any of the Award to pay for any expenses that have been or will be reimbursed by insurance or other private sources or under any other local, state, or federal program, including but not limited to other CARES Act programs (such as the Paycheck Protection Program, Economic Injury Disaster Loan or Grant, Florida Bridge Loan), or other programs. This is called “Duplication of Benefits” and is strictly forbidden.
Applicant acknowledges that it will be required to repay any Award funds that have been or will be reimbursed by any of the above-described sources and shall indemnify the County for any liabilities, losses, damages, and expenses incurred by the County arising out of Applicant's failure to abide by the terms of this Agreement and County's actions to recoup the funds from the Applicant, including attorney's fees and costs.
Applicant acknowledges and agrees that all funds from the Award have been or will be used to pay for or reimburse business costs of Applicant that were incurred only between March 1, 2020 and December 30, 2020.
Applicant acknowledges that such costs were necessary for one or more of the following reasons: 1) closure or reduced operations of the Applicant's organization as the direct result of an Executive Order issued by the Governor of the State of Florida relating to the COVID-19 public health emergency; 2) decreased customer demand as the result the COVID-19 public health emergency or as the result of an Executive Order issued by the Governor of the State of Florida relating to the COVID-19 public health emergency; 3) closure, partial closure, or temporary closure of applicant's business due to issuance of local emergency directives; or 4) for voluntary closure of Applicant's organization to promote social distancing measures as the result of the COVID-19 public health emergency.
The applicant acknowledges that in the event Applicant does not comply with all of the terms hereof, the Applicant will be required to repay the Award to County. In the event the State of Florida or the federal government at any time demands the return of the Award paid to Applicant pursuant to this Agreement, Applicant shall be solely liable for any such amounts and shall return the full amount of the Award or funds in question to the County promptly upon demand. Applicant acknowledges that, in the event the CARES funding provided to County is terminated for any reason, County may cancel the Award to Applicant prior to issuance of the Award funds with no further obligation to Applicant.
Applicant shall provide any information or documentation required by Monroe County Clerk of Court, in order to receive payment of the Award.
Applicant shall make its best efforts to return to normal business operations as soon as is practicable and safe after the effects of the COVID-19 public health emergency subside.
Applicant acknowledges and agrees that County or its agent(s) or employee(s) shall be entitled to access any of Applicant's records and supporting documentation related to this Application during regular business hours and upon request as may be necessary to conduct a full and complete audit of the records, to prevent fraud in this grant process or to ensure compliance with federal requirements. Applicant shall fully cooperate with County or its agent(s) or employee(s) and shall timely respond to any requests for such records.
Applicant shall retain all records and supporting documentation related to this Application for a minimum of five (5) years from the date of any Award. At the end of such five (5) year period, Applicant will allow County to copy all such records, if desired by County. If Applicant sells the business that is the subject of this Application, or otherwise ceases business operations prior the end of the five (5) year period, Applicant will provide County a copy of all such records prior to such sale or other cessation of business operations.
Applicant declares that he/she will comply with all of the requirements contained in this Application and the Agreement provisions contained herein. Applicant shall comply with all applicable federal, state and local laws, rules, and regulations, and County policies and regulations governing this Award and this Agreement, including but not limited to the Coronavirus Aid, Relief, and Economic Security Act (Public Law 116-136), and CARES Act Agreement Y2287 between the County and the Florida Division of Emergency Management. The failure of this Agreement to specifically reference a particular federal or state law, rule, regulation or policy shall not excuse Applicant from compliance with the same to the extent such law, rule, regulation or policy is applicable to the Award or this Agreement.
Applicant also declares that he/she has read the foregoing Application and that the facts and statements contained therein are true, complete and accurate, and that the expenditures for any Award granted hereunder are and will be for the purposes and objectives as stated in this Application. Regardless of whether Applicant actually receives an Award, Applicant acknowledges that he/she is aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise.
I have read and agree to the terms in the above agreement.
After submission, you will be directed to a confirmation page, that means this was completed correctly and there is no need to follow up. By clicking to receive an email of your application, you can review the copy of your application to ensure all your documents attached properly. If you discover there is a missing attachment email it immediately to firstname.lastname@example.org with the name of the nonprofit and the date of your submission of the application.
This field is not part of the form submission.
* indicates a required field